BY-
A.
FEES
1.
(a) The Executive shall set annual dues and initiation fees.
(b)
Annual dues are only refundable with the approval of the Executive.
(c)
There shall be an initiation fee for Regular members only.
(d)
Annual membership fees are due in the first month of the membership
year,
and should be paid by the second month for the member to
remain
in good standing.
(e)
Each and all Family members dues shall be 50% of the dues of a
Regular member. A "Family Group" shall pay only one initiation fee.
Only
Regular members shall be entitled to vote.
(f)
Special attendance fees may be established by the Executive to support
special events, such as guest speakers, seminars, work shops and extra
ordinary events. As much as possible, these events should be
financially self-supporting.
(g)
New members may have annual dues pro-rated from April 1st for a
part
year and such dues along with initiation fees are payable with the
application for membership.
B.
THE EXECUTIVE
1. The
Executive shall consist of the following members, elected at the
a)
President
b) 1st
Vice-President
c) 2nd
Vice-President
d)
Secretary
e)
Treasurer
f)
Membership Secretary
g)
Editor
h)
Executive Member At Large
2.
Each member of the Executive Committee shall have one vote. The
President or Chairperson of the meeting may choose to exercise that vote
to
break a tie vote, or to create a tie.
3. In
the event that any office becomes vacant during the Guild year (January
through December) the Executive shall appoint a Regular member to fill
the
vacancy.
4.
Executive members shall be elected at the Annual Meeting for a two year
term
according to the following plan.
A.
Even numbered years B. Odd numbered years
President
2ndVicePresident
1st
Vice President Secretary
Treasurer Editor of the Newsletter
Member-at-large Membership Secretary
In
order to establish the alternating two year pattern, Executive nominees
running for election in 1999, in roles listed under column A, shall serve
for
one year only. Those running for roles listed in column B shall serve
for
two years. Thereafter, one half of the Executive will be elected in even
numbered years and one half in odd numbered years.
5.
Executive Assistants may be appointed by the Executive Committee to assist
and
work closely with specific Executive officers. Executive Assistants
may
attend Executive Committee meetings but would only vote on
motions in the absence of the related Executive Officer.
C.
EXECUTIVE DUTIES
Note:
Depending on the particular talents and time available by Executive
members, some minor transfer of the following duties may occur between
Executive members.
1.
President
a)
Presides over all meetings.
b)
Acts as head of the Guild.
c)
Signs any and all contractual documents on behalf of the Guild.
d)
Shall be a signing officer for Guild cheques.
e)
Presents an annual report for approval at the Annual meeting.
2.
1st Vice-President
a) In
the absence of the President, acts in his/her place and stead.
b)
Co-ordinates with 2nd Vice-President to plan and develop member
meeting programs.
3.
2nd Vice-President
a)
Co-ordinates with 1st Vice-President to plan and develop members
meeting programs.
b)
maintains library of Guild information for members use.
4.
Secretary
a)
Records the minutes of all meetings and distributes minutes to the
Executive in a timely manner.
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b)
Conducts correspondence for the Guild and reports same to the
Executive.
c) Has
custodial care of all documents relating to the Guild.
d)
maintains a photo album or scrap book of Guild activities.
5.
Treasurer
a)
Receives all monies from the membership, donations, advertising
fees,
etc. and issues receipts.
b)
Maintains the Guild's bank account and may maintain a petty cash
fund
not to exceed
$100.00
(one
hundred dollars).
c)
Pays out such monies as are required by instruction of the
Executive. All major expenditures will have prior approval of 2/3
of the
regular members present at the meeting.
d)
Maintains an auditable set of financial records at all times, and
keeps
the financial books available for examination by the
Executive at any Executive meeting.
e)
Assists the President to prepare an annual budget.
f)
Prepares an annual report for distribution to the membership and
such
other reports as may be requested by the Executive from time
to
time.
g)
Communicates regularly with the Membership Secretary.
6.
Membership Secretary
a)
Distributes and receives applications for membership. Records and maintains
information
b)
Collects fees from members for renewing and new members, and
submits such funds to the Treasurer.
c)
Maintains records, assigns membership numbers and membership
cards,
notifies the Executive of those members who are in arrears in
payment of fees.
d)
Communicates information on a regular basis to the Treasurer and Newsletter
Editor with
7.
Newsletter Editor
a)
Publish newsletter.
8.
Executive Member At Large
a)
Assist all/or any Executive members.
b) At
the request of the President, serves as the Executive representative
of
various established committees, their chairpersons or co-ordinators.
9.
Signing Officers
a)
Signing officers for the financial affairs of the Guild shall be any 2
(two)
of (i) the Treasurer (ii) The President (iii) The Secretary.
b) No
officer or group of officers is empowered to incur debt in the
Guilds
name.
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D.
TERM OF OFFICE
a)
Elections shall be held at an Annual meeting each year as outlined
under
By-Law B (4)
b) The
Executives shall be elected for a period of 2 (two) years, and will
assume
office immediately and will remain in office, until replacement
successors are elected.
c)
Between elections, vacancies shall be filled by Executive appointment
for
the unexpired portion of the term.
E.
REMOVAL OF EXECUTIVE OFFICERS
a)
Removal of any elected officer(s) at anytime during their term of office
must
be dealt with at a Special meeting called in accordance with the
By-Laws and called for that specific purpose.
b) Any
motion made to remove elected officer(s) will require a 2/3 (twothirds)
majority vote by the Regular attending members.
F.
METHOD OF ELECTION
a) A
Nominating Committee will be established by the Executive to
prepare a slate of candidates to fill the positions described in By-Law
B.1.
b) The
immediate Past President or a member appointed by the Executive,
will
chair the Committee.
c) The
Nominating Committee will consist of the immediate Past President
or a
member appointed by the Executive to chair the Committee, the
President (ex-officio) and 2 (two) Regular members appointed by the
Executive.
d)
Voting will be by secret ballot.
G.
MEETINGS
1.
Regular Meetings
a) The
Executive shall schedule regular meetings each month for the
b) A
night may be established by the Executive as a hands-on night and instruction
for beginners on a monthly basis as needed.
c) A
tentative schedule of regular meetings and hands-on nights for
d)
Regular meetings shall be held in such premises and at times as arranged by the
Executive.
2.
Executive Meetings
a)
Will be held at the call of the President or by 3 of the Executives. There
will
be a minimum of one meeting per year at such location as agreed
upon
by the Executive.
3.
Annual Meetings
a) The
Annual Meeting shall be held early in the membership year, or at
the
end of the previous membership year.
b) All
members are to be notified as to location, date and time.
4.
Special Meetings
a)
Shall be called by the Executive at its discretion or in response to a
proper
petition by the Regular members.
b) All
members are to be notified as to location, date and time.
H.
CANCELLATION OF MEMBERSHIP
Membership in the Guild may be cancelled by a majority vote of the
Executive if:
a) A
member's actions are perceived to be detrimental to the interests of
or to
the reputation of the Guild.
b) A
member undertakes unauthorized actions or representations on
behalf
of the Guild. This would include use of the name
Toronto
Woodturners Guild,
the symbol “TWG",
or the Guild Logo without prior written approval of the Executive.
c) A
member exhibits disruptive or inappropriate conduct during
meetings.
d) A
member fails to pay his/her membership dues within a reasonable
time
of the date of renewal. Note: fees are due the first month of the
membership year.
I.
SAFETY
1. All
members are responsible for knowing and conducting themselves in
accordance with safety rules as established by the Executive.
2.
Non-compliance with rental agreement regarding premises and equipment
Safety
Rules, and/or behaviour dangerous to themselves or others may
result
in ejection from the facilities.
3. Any
member, guest or visitor at any Guild meeting or event under the
influence of alcohol or drugs shall be requested to leave immediately. A
repeat
offence within a one year period may result in expulsion from the
Guild.
J.
BUSINESS YEAR
The
business year commences with the first meeting of the membership year.
K.
DISSOLUTION OF THE GUILD
A
dissolution may be proposed by a proper petition or by the Executive and voted
on by
the Regular members. A 2/3 (two-thirds) majority vote shall be required
for
approval of any plan or proposal, i.e. a 2/3 vote of the Regular members.